Three Village Tennis Club

News

We are very proud to announce that Three Village Tennis Club has received the Private Tennis Club of the Year Award from the USTA Eastern/Long Island Region. This award is given by the USTA to clubs that have “gone above and beyond to help a tennis player, facility or the general tennis community.”

Last update: 03/05/18

President Terry Merrifield 631-463-4234 tmerrifield@gmail.com
Vice President Christine Miller cheidengren@gmail.com
Treasurer Frank Wilson 203-613-4277 fswilson@gmail.com
Secretary Laura Bothfeld 631-456-1071 LMBJPN@verizon.net
Elected 2018 Chris Falvey 631-943-2144 chrisfalvey@optonline.net
Elected 2018 Debbie Vion 516-551-0779 snwtral@optonline.net
Elected 2018 David Brandman 631-682-2766

DKB2225@aol.com

Elected 2018 Ross Blechman 631-219-0757 rosscoe200@aol.com
Elected 2018 Joe Perino 631-235-2689 jperphd@optonline.net
Elected 2018 Jim Suazo 631741-7496 JTS.TVT@gmail.com
Elected 2017 Chris Conard 631-941-9102 cconard2@yahoo.com
Head Pro
Head Pro Rod Dunnett 760-777-2907 roddunnettuspta@gmail.com
Last update: 11/07/18

By Laws

BYLAWS OF THE THREE VILLAGE TENNIS CLUB
November, 2002

ARTICLE I ORGANIZATION

Section 1. The name of the Organization shall be “Three Village Tennis Club, Inc.”Section 2. The Organization shall have a seal which shall be in the following form:Section 3. The Organization may, at its pleasure, by a 2/3’s vote of the membership body, change its name.

ARTICLE II PURPOSES

The following are the purposes for which the Organization has been organized:A. To establish, maintain and provide grounds, courts, and other facilities for its members to engage in the game of tennis and other sports or recreational activities.B. To provide instruction in the game of tennis so as to teach, improve and develop the skill, art and proficiency of the members in the game of tennis and other games and sports.C. To promote a sense of sportsmanship and fair play among the members through their participation in the game of tennis and other games or sports.D. To establish a program or programs for the development of family interest and participation in the game of tennis and other sports.E. To hold contests, or series of contests and to distribute prizes, awards or citations to the winners thereof, and to establish or maintain areas, seats or stands or other suitable facilities from which spectators may watch and observe the playing of tennis and other contests.

ARTICLE III MEMBERSHIP

Section 1. Residents of Three Village School District shall be eligible for membership in this organization.Section 2. Charter members shall be the persons who signed the Certificate of Incorporation as Incorporators and such other eligible persons as the incorporators may elect to charter membership upon the incorporation of this Organization.Section 3. A Single Membership shall be open to persons who are 19 years of age or over as of January 1st.Section 4. A Family Membership shall be open to families consisting of married adults, and both single and married parents with children who have not reached 19 years of age as of January 1st. When the child of a Family Membership reaches 19 years of age, said child will convert to a Single Membership for the following season.Section 5. A Special Adult Membership shall be open to children between 19 and 22 years of age who live with a parent or parents who have a Family Membership. A Special Adult Membership will be converted to a Single Membership for the season following the year the special adult reaches 22 years of age.Section 6. A Junior Membership shall be open to all children who have not reached 19 years of age by January 1st.Section 7. A Non-Playing Membership may be granted upon petition of the Board of Directors.Section 8. The Board of Directors may grant an Honorary Membership to any person it deems worthy of such membership, notwithstanding the other provisions for this Article. An Honorary Member shall enjoy all the privileges of membership but shall not be entitled to vote at any membership meeting and shall not be liable for dues or assessments. An Honorary Membership shall be limited to a term of one year unless extended or otherwise specified by the Board of Directors.Section 9. This certificate of membership and the rights and privileges of a member may not be assignable.Section 10. If, in the opinion of the Board of Directors, any change in membership size is warranted, the proposed change will be presented to the membership for approval at the annual meeting.Section 11. Any member whose conduct, shall in the opinion of the Board of Directors of this Corporation, be considered detrimental to the Organization, may be expelled from membership by a vote of 2/3 of the entire Board of Directors, after due notice to such member and the opportunity of a hearing.

ARTICLE IV MEETINGS

Section 1. An Annual Membership Meeting of the Organization shall be held the 4th Tuesday in October.Section 2. The Secretary shall cause to be mailed to every member in good standing at the member’s address as it appears in the membership roll book of this Organization, a notice telling the time and place of such annual meeting.Section 3. The presence of not less than 20 of the members, in person and not by proxy, shall constitute a quorum and shall be necessary to conduct the business of this Organization; but a lesser number may adjourn the meeting for a period of not more than two weeks from the date scheduled by these Bylaws and the Secretary shall cause a notice of this scheduled meeting to be sent to all those members who were not present at the meeting originally called. A quorum as hereinbefore set forth shall be required at any adjourned meeting.Section 4. Special meetings of this Organization may be called by the President when deemed for the best interest of the Organization. Notices of such meetings shall be mailed to all members at their addresses, as they appear in the membership roll book, at least 10 but not more than 30 days before the scheduled date set for such special meeting. Such notice shall state the reasons why such meeting has been called, the business to be transacted at such meeting and by whom called.Section 5. At the request of any one of the members the Board of Directors or 20% of the members of the Organization, the President shall cause a special meeting to be called, but such request shall be made in writing at least 20 days before the requested scheduled date.Section 6. No other business but that specified in the notice may be transacted at such special meeting without the unanimous consent of all present at such meeting.

ARTICLE V VOTING

Section 1. At all meetings, all votes, except those for candidates for office, shall be via voice. Any questions may be put to a vote by a motion, duly made, and seconded.Section 2. Voting for candidates for office shall be by ballot.Section 3. Only members 19 years of age and over shall have the right to vote at any meeting of this Organization.

ARTICLE VI ORDER OF BUSINESS

Section 1. The order of business of each annual meeting shall be as follows:— Reading of the minutes of the preceding meeting— Reports of committees— Reports of officers— Old and unfinished business— New business— Election of officers and directors— Adjournments

ARTICLE VII BOARD OF DIRECTORS

Section 1. The business of this Organization shall be managed by a Board of Directors, consisting of 11 members, four of whom shall be officers of this Organization. The Board of Directors shall adopt such rules as it may, in its discretion, consider necessary for the best interests of this Organization. Amendments to the membership or tennis rules require a 2/3 vote of the Board of Directors.Section 2. The Directors to be chosen for the ensuing year shall be chosen at the annual meeting of this Organization, and they, together with the new officers to be chosen, shall be elected by ballot. Upon the expiration of the term of office of the original Directors, all Directors shall be elected for a term of 3 years, with 1/3 of the Board being elected each year. All officers shall be elected for a term of one year.Section 3. The Board of Directors shall only act in the name of the Organization when it shall be regularly convened by its Chairperson after due notice to all Directors of such meeting.Section 4. One half of the members of the Board of Directors shall constitute a quorum and the meetings of the Board of Directors shall be held not less than each quarter annually.Section 5. Each Director shall have one vote and such voting may not be done by proxy.Section 6. The Board of Directors may make such rules and regulations covering its meetings as it may in its discretion determine to be necessary.Section 7. Vacancies in the said Board of Directors shall be filled by a vote of the majority of the remaining members of the said Board, and such office shall be for the balance of the year.Section 8. The president of the Organization by virtue of this office shall be chairperson of the Board of Directors.Section 9. A Director may be removed when sufficient cause exists for such removal. The Board of Directors may entertain charges against any directors. A Director may be represented by counsel upon any removal hearing. The Board of Directors shall adopt such rules as it may, in its discretion, consider necessary for the best interest of the Organization for this hearing

ARTICLE VIII OFFICERS

Section 1. The officers of the Organization shall be as follows: President, Vice President, Secretary, and Treasurer.Section 2. The President shall preside at all membership meetings and shall by virtue of the office be Chairperson of the Board of Directors.
The President shall present at each annual meeting of the Organization, an annual report of the work of the Organization.
The President shall see that all books, reports and certificates, as required by law, are properly kept and filed.
The President shall have all such other powers as may be reasonably construed as belonging to the chief executive of the OrganizationSection 3. The Vice President shall, in the event of the absence or inability of the President to exercise the office become Acting President of the Organization with all the rights, privileges and powers as if duly elected to the Office of President.Section 4. The Secretary shall keep the minutes and records of the Organization in appropriate books.
The Secretary shall file any certificate required by any statute, federal or state.
The Secretary shall give and serve all notices to members of this Organization.
The Secretary shall be the official custodian of the records and seal of this Organization.
The Secretary may be one of the officers required to sign the checks and drafts of the Organization.
The Secretary shall present to the membership at any meetings any communications addressed to the Secretary of the Organization
The Secretary shall submit to the Board of Directors any communication addressed to the Secretary of the Organization.
The Secretary shall attend to all correspondence of the Organization and shall exercise all duties incident to the office.Section 5. The Treasurer shall have the care and custody of all monies belonging to the Organization and shall be solely responsible for such monies and securities of the Organization.
The Treasurer shall cause to be deposited in a regular business bank, trust company or savings bank the funds of the Organization except that the Board of Directors may cause such funds to be invested in such investments as shall be legal for savings banks in the State of New York.
The Treasurer shall cause to be deposited into two separate bank accounts the money received by the Treasurer as dues and that received as assessments.Section 6. No officer shall for any reason of the office be entitled to receive any salary or compensation, but nothing herein shall be construed to prevent an officer or director from receiving any compensation from the organization for duties other than director or officer.

ARTICLE IX EMPLOYEEES

Section 1. The Board of Directors shall hire and fix the compensation of any and all employees whose services they in their discretion may determine to be necessary in the conduct of the business of the Organization.

ARTICLE X COMMITTEES

Section 1. All committees of this Organization shall be appointed by the President and their terms shall be for one year or less if sooner terminated by the action of the Board of Directors.

ARTICLE XI DUES AND ASSESSMENTS

Section 1. The dues of this Organization shall be recommended by the Board of Directors and ratified by the membership.Section 2. Every member of this Organization shall be a member of the Setauket Neighborhood House Association. The donation to the neighborhood-house shall be collected through this Organization.Section 3. The Board of Directors may, from time to time and when deemed necessary, levy an annual assessment on every membership for such additional funds as may be needed for the Organization’s facilities. Such assessments, however, shall not, in any one calendar year, exceed the sum of 50% of the membership fee.Section 4. The dues and assessments, if any, shall be payable on the first day of January, of each year, or at the time a person becomes a member.Section 5. Any member whose dues and assessments are not paid within one (1) month of the date due (January 1) shall be subject to a 20% penalty. Subsequently, any member whose dues, assessments and penalty are not paid by February 15 shall be considered resigned from the Organization.

ARTICLE XII AMENDMENTS

Section 1. These Bylaws and any rule made by the Board of Directors may be altered, amended, repealed or added to by an affirmative vote of not less that 2/3 of the members present at the annual meeting, or at any special meeting properly called for that purpose.

Last update: 01/14/18

Rules

RULES OF THE THREE VILLAGE TENNIS CLUB

NOTICE

  1. All members and guests are expected to park their cars in the upper parking lot when using the courts.
  2. The combination lock on the barn door that leads to the restroom is 1945

ATTIRE

  1. All members and guests are required to comply with the dress code policy year round. Tennis clothing (shirts, shorts, socks, skirts, and dresses) must be predominantly white. Adult footwear (flat soled tennis shoes that meet clay court standards) must be predominantly white.
  2. Outerwear, defined as warm-ups and hats, can be of any color.
  3. Compliance with this policy will be monitored by the Head Pro.

GUESTS

  1. All guests must be registered at the pro shop by the host club member. Guest fees must be paid at the pro shop in advance of play. If the pro shop is closed, guest fees should be mailed to the treasurer.
  2. The guest fee for adults is $10.00 per day.
  3. The guest fee for juniors is $5.00 per day.
  4. Members may have the same guest no more than ten times during the year.

COURT REGULATIONS: Season Opener Weekend to Championship Weekend

  1. Court use is restricted to club members and their guests.
  2. Members may reserve courts for one hour of singles or one and a half hours of doubles each day. A player may be party to only one reserved court each day.
  3. Members may reserve courts 24 hours in advance by signing up at the pro shop in person, by telephone or online. beginning at 9:00AM.
  4. Juniors may not make court reservations after 4:00PM on weekdays.
  5. Court 2 can not be reserved. This court is used by the tennis pro for lessons.
  6. Court maintenance has priority over play. A lowered net signifies a court is not playable. Routine maintenance mayl be performed early in the morning, during the middle of the day, and at dusk. The club pro determines whether the courts are playable.
  7. Any questions or disputes over the use of the courts shall be explained or resolved by the club pro.
  8. On Saturdays, Sundays, Memorial Day, July 4th, and Labor Day courts may not be reserved from 7:00 AM to 12 noon. In the mornings, on those days, there will be open play to encourage members to come to the club without a pre-arranged game.
    1. Players are to form doubles teams, list the four names on the whiteboard along with the starting time, and play for one hour.
    2. b. If all courts are occupied, waiting players are to organize a foursome and sign-in on the whiteboard for the next available court.
    3. If fewer than four players are waiting, these players may take possession of the next available court with the yielding players deciding which ones will join the waiting players to make a foursome.
    4. There will be no singles played during open time unless there are no players waiting. Players may play singles until a foursome can be formed. Singles players must sign up on the board with the starting time. Singles players must play doubles if there are people waiting to play or must relinquish the court to the waiting people if they elect not to play doubles. If the waiting players do not want to form a foursome with the singles players, the singles players must limit their play to one hour.
    5. Court 2 will be designated as a doubles challenge court during open play. Play shall be limited to one regular set with a 12 point tie breaker on this court and the winning doubles team may remain on the court to take on a challenging team. Any two players can challenge the winners by signing up on the whiteboard under court 2. Challengers take on the winners on a first come first play basis.

COURT REGULATIONS: Before Season Opener Weekend and after Championship Weekend

  1. Same rules apply as during the season with the following exceptions:
    1. There are no advance reservations for courts.
    2. Players are to write their names (including guests) on the whiteboard along with the starting time of play.
    3. Play is limited to one hour after which waiting players may claim the court
    4. Players may wear a colored warm up suit.
    5. Guest fees are to be mailed to the treasurer at the club's address.
Last update: 04/30/18

Ladies Singles Ladder

06/01/18-09/01/18 Finished

Men's Singles Ladder

06/01/18-09/01/18 Finished

Club Championships

07/28/18-09/09/18 Event is closed!

Spring Classic Mixed Doubles

06/09/18-06/10/18 Event is closed!

Have a software question?

League questions should be directed to your league.

631-751-1741 | threevillagetennisclub@gmail.com